Directors or shareholders of Danish limited liability companies such as IVS, A/S, and ApS must approve the company's annual report once a year at the general meeting.
What is important to know about the preparation of the report of the annual general meeting?
- The Danish name for the annual general meeting is "ordinær generalforsamling."
- If the company has a board of directors, the board members also attend the meeting.
- The annual report must be submitted to the business office on VIRK 5 months after the end of the fiscal year.
- Before the annual report can be filed with the business office, it must be approved at a meeting with shareholders and the board of directors.
- If the company has a board of directors, the report should include information such as the election of the chairman for the annual general meeting, the chairman's report on the course of the year, discussion of the discharge of the board of directors, proposal by the board of directors to distribute royalties and the result of the members of the company, questions from the shareholders or the board of directors, and presentation of the annual report for approval.
- If the company does not have a board of directors but only a minimum of one director, the report should include information such as the director's report on the course of the financial year, election of the chairman of the meeting, proposal for the distribution of the result, questions from the director or shareholders, and presentation of the annual report for approval.
Every Danish limited liability company has a set of articles of association (vedtægter) that were created when the company was established. These articles of association provide a detailed description of what is to be discussed at the annual general meeting. After the meeting, a summary report called "generalforsamling minutoll lat" should be prepared.
It is crucial to ensure that the report from the general meeting covers the same topics as those stated in the company's articles of association.
