Mailing Invoices in Denmark

There are several ways to send invoices for posting, and the simplest method is to scan invoices and send them directly to the accounting system through an app or by sending them directly. However, other options should also be explored.

Entrepreneurs can download a dedicated phone app for sending invoices (such as Billy's Billing, e-conomic, or Dinero), take a picture of a specific invoice, and send it directly to the accounting system. It is also possible to send invoices by mail using a special email address through the e-conomic app, or to send invoices by both snail mail and email. Invoices can also be saved in a Dropbox folder and shared with the accountant, or delivered in person.

Invoices for posting should be sent monthly, but small businesses may choose to send them quarterly.

Danish businesses should provide their accountant with such documents as:

  1.   All supplier invoices issued to the company must be sent.
  2. Sales invoices issued through an accounting system do not need to be sent to the accountant, as they already have access to them. If sales invoices are not invoiced through the accounting system, they should be sent to the accountant in PDF format.
  3. Entrepreneurs who receive cash payments from customers and make a daily report are required to make and send a cash report.
  4. Receipts for smaller purchases made in a store, for example, must be provided. The Danish tax authority accepts receipts for purchases up to 700 Danish kroner. It is recommended to take invoices for all company expenses, or to pay for purchases with a company credit card if invoices are not available.
  5. A bank statement showing all payments is also required.

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