Documentation Needed for Positive List Work Permit Applications

Applying for a work permit can be a challenging journey, particularly when dealing with the complexities of immigration and labor laws. In Denmark, the Positive List Work Permit streamlines the hiring of skilled professionals from outside the EU//EEA and Switzerland, addressing explicit labor shortages in the country. However, to successfully apply for a work permit under this scheme, applicants must provide various documents to establish their eligibility. This article aims to elucidate the essential documentation required for Positive List Work Permit applications.

Understanding the Positive List

Before diving into the documentation, it is vital to understand what the Positive List entails. The Positive List is a dynamic inventory published by the Danish Agency for International Recruitment and Integration (SIRI) that specifies occupations where there is a shortage of qualified labor. It covers various fields, including healthcare, engineering, IT, and various other professional sectors. To qualify for a Positive List Work Permit, an applicant must have a job offer in an occupation that is on this list.

Eligibility Criteria for Positive List Work Permit

In addition to having an employment offer, applicants must meet specific eligibility criteria, including:

1. Higher Education: Applicants should possess a relevant higher education degree, which may vary depending on the job position.

2. Job Offer: A verified job offer from a Danish employer in a designated occupation must be provided.

3. Language Proficiency: Depending on the job, proficiency in Danish, English, or another language may be prerequisite requirements.

Salary Requirements: The offered salary must meet the minimum thresholds established by Danish law to ensure that foreign workers receive fair pay.

Essential Documents for Application

When preparing to apply for a Positive List Work Permit, collecting the following essential documents is crucial:

1. Job Offer Letter

The most significant piece of documentation is a formal job offer from a Danish employer. This letter should include:

- The employer's name and contact information.

- Details of the applicant's job title, including a clear description of the duties.

- The start date of the employment and duration of the contract.

- The salary amount, verifying that it meets Danish salary standards.

2. Proof of Higher Education

Applicants must provide evidence of their educational qualifications. This could include:

- Copies of diplomas or degrees.

- Transcripts detailing the courses and training undertaken.

All educational documents must be accompanied by certified translations if they are not in Danish or English.

3. Curriculum Vitae (CV)

An updated CV should be included, outlining the applicant's professional experience, educational background, and any relevant skills or qualifications. The CV should emphasize experiences that directly relate to the job offer's requirements.

4. Passport Copy

A clear copy of the applicant's passport, particularly the identification page, is mandatory. The passport must be valid for a sufficient duration beyond the expected work permit.

5. Employment Registration and Tax Information (if applicable)

For applicants already residing in Denmark, proof of previous employment and tax records may be needed. This would typically include:

- Documentation proving past or present employment.

- Tax returns or documentation from the Danish tax authorities.

6. Medical Certificate

Depending on the type of job and the employer's requirements, a medical certificate, which confirms the applicant's fitness for work, may be necessary. This is especially relevant for roles within healthcare or sectors affecting public safety.

7. Proof of Language Proficiency

As demonstrated earlier, language skills can be critical, depending on the job position. Proof of proficiency in Danish, English, or another relevant language can include:

- Official language test scores.

- Certificates from recognized language institutions.

Special Cases: Additional Documentation Requirements

Certain circumstances may necessitate additional documentation. This could include:

1. Family Members

If the applicant wishes to bring family members with them, additional documents such as marriage certificates and birth certificates for children may be required.

2. Previous Work Permits or Residency

For individuals who have previously applied for work permits or held residency in Denmark, it may be necessary to provide records of previous permits, including rejection letters, if applicable.

3. Financial Statements

In cases where applicants are funding themselves or may be self-employed, recent financial statements, business registrations, or bank statements might be required to prove financial stability.

How to Submit Your Application

Once all the necessary documentation is compiled, follow these steps for submitting the application:

1. Online Application System

Applications for the Positive List Work Permit are primarily submitted through the Danish government's official online application platform. Applicants need to create an account and complete the application form, ensuring that all mandatory fields are filled accurately.

2. Upload Supporting Documents

After filling out the application, upload the required supporting documents. Ensure that all documents are scanned and formatted according to the platform's specifications, typically in PDF format.

3. Pay Application Fees

Applicants should be prepared to pay the application fee. The fee can vary depending on the applicant's situation and should be confirmed on the official SIRI website.

4. Monitor Application Status

After submission, applicants can monitor the status of their application through their online account. It may take several weeks for a decision to be made.

Addressing Potential Issues

While gathering the required documentation appears straightforward, several challenges could arise during the process. Some common hurdles include:

1. Document Verification Delays

Occasionally, the authorities may require further verification of documents. This can prolong the application process, so it's essential to ensure every document is accurate and valid before submission.

2. Incomplete Applications

Missing documents or insufficient information can lead to application rejections. It's vital to carefully review the application checklist to avoid overlooking any documents.

3. Language Barriers

If the applicant is not proficient in Danish or English, navigating the application requirements and processes may prove difficult. Seeking assistance from interpreters or translation services can alleviate this challenge.

Final Checklist Before Submission

To ensure that everything is in order before submitting your application for a Positive List Work Permit, consider this checklist:

- A formal job offer letter is included.

- Proof of higher education is prepared and translated if necessary.

- An updated CV reflecting relevant experience is attached.

- Copies of the applicant's passport and or residence permit are included.

- A medical certificate is provided if required.

- Proof of language proficiency is ready if applicable.

- Any family-related documents are prepared if intending to bring family members.

- Financial statements are organized if needed.

By following this checklist, applicants can increase their chances of a successful application.

What Happens After Your Application is Approved?

If the application for the Positive List Work Permit is approved, the applicant will receive a visa for residency and work in Denmark. Here's what typically follows:

1. Preparing for Relocation

Once approved, it's time to make logistical arrangements for relocating, including travel plans, accommodations, and, if necessary, hiring moving services.

2. Registering in Denmark

Upon arrival in Denmark, it is vital to register with the local municipality and obtain a CPR number (Civil Registration Number). This process enables access to public services and is crucial for tax purposes.

3. Housing and Settling In

Finding accommodation is essential for settling in. Many expatriates choose to explore various housing options, such as temporary housing, private apartments, or shared accommodations. Networking with local expatriate communities can help facilitate this process.

Differences in Documentation Between the Positive List for Highly Educated and Skilled Workers

The Positive List scheme in Denmark is divided into two main categories: one for highly educated workers and one for skilled workers. Both categories give access to a residence and work permit, but the documentation you must submit differs in several important ways. Understanding these differences is crucial to avoid delays or refusals.

1. Type of education and qualification level

For the Positive List for highly educated workers, you must document a higher education degree that normally corresponds to at least a bachelor’s level. In practice, this means:

• A completed bachelor’s, professional bachelor’s, master’s, or PhD degree
• Documentation that the degree is recognised as comparable to a Danish higher education degree (for example, via an assessment from the Danish Agency for Higher Education and Science, if requested)

For the Positive List for skilled workers, the focus is on vocational or professional training rather than academic degrees. You typically need to document:

• A completed vocational education and training programme (VET) of at least 3 years, or
• A foreign qualification that is equivalent to a Danish skilled trade or vocational qualification, or
• Substantial, relevant work experience that can be accepted as equivalent to formal vocational training, if the specific job and rules allow it

In applications under the highly educated list, the authorities pay particular attention to the academic level and field of study. Under the skilled list, they focus more on whether your training and experience match a concrete trade or occupation in shortage.

2. Matching your education or skills to the job title

For highly educated positions, you must show that your higher education is directly relevant to the job on the Positive List. This is usually done by:

• Submitting detailed diplomas and transcripts with course descriptions
• Providing a job description from the employer that clearly shows the need for academic qualifications

For skilled workers, the documentation must show that you have the specific practical skills required for the trade. This often includes:

• Certificates of apprenticeship or vocational training
• Proof of professional titles or trade certificates (for example, electrician, carpenter, mechanic, chef)
• Detailed reference letters describing hands-on tasks, tools used, and responsibilities

In both categories, the job title in the contract must correspond to a profession listed on the current Positive List, but the way you prove your suitability differs: academic focus for highly educated, practical and trade focus for skilled workers.

3. Documentation of work experience

Work experience is important in both schemes, but it plays a different role.

For highly educated workers, work experience is usually used to support the relevance of your degree. You typically submit:

• Employment contracts and reference letters from previous employers
• Descriptions of academic or specialist tasks, research projects, or management responsibilities

For skilled workers, work experience can be decisive, especially if your formal vocational education does not fully match Danish standards. You may need to provide:

• Several years of documented, full-time work in the same trade as the job offered in Denmark
• Reference letters with exact dates, weekly working hours, and a detailed list of tasks
• Evidence of on-the-job training or internal company courses

In some skilled professions, the authorities may accept extensive, well-documented work experience as equivalent to a formal vocational qualification. In the highly educated category, work experience normally supplements but does not replace the requirement for a higher education degree.

4. Professional authorisation and licensing

In both Positive List categories, some professions are regulated in Denmark and require special authorisation. However, the type of documentation often differs.

For highly educated professions such as doctors, nurses, dentists, teachers, or certain engineers, you may need to submit:

• Proof of application for Danish professional authorisation or temporary permission to work
• Certificates of good standing from foreign professional bodies
• Additional course or internship documentation required by the Danish authorities

For skilled workers, regulated trades such as electricians, plumbers, or certain technical installers may require:

• Proof of registration in a Danish authorisation scheme (for example, safety or installation authorisations)
• Certificates showing that your foreign trade qualification has been assessed or recognised in Denmark

In practice, highly educated applicants often deal with academic and sector-specific licensing bodies, while skilled workers interact more with trade and safety authorities. The documentation must clearly show that you meet the specific Danish requirements for your profession, not only the general Positive List criteria.

5. Salary and employment conditions documentation

Both Positive List categories require that salary and employment conditions are at least on par with Danish standards. However, the expected salary level and supporting documentation can differ.

For highly educated workers, salaries are often higher and may include bonuses, pension schemes, and benefits. You should provide:

• A detailed employment contract stating gross monthly salary, working hours, pension contributions, and any bonuses
• Information on collective agreements, if the position is covered by one
• Documentation of pension contributions, typically at a rate comparable to Danish practice (often around 8–12% employer contribution, depending on the sector)

For skilled workers, the authorities will pay close attention to whether your salary matches Danish collective agreements or typical market wages for the specific trade. You may need:

• Confirmation from the employer that the salary follows a specific collective agreement
• Breakdown of hourly wage, overtime rules, allowances, and shift supplements
• Documentation of any piecework or performance-based pay structures

In both categories, the contract must show a normal, full-time workload (usually around 37 hours per week) unless the specific profession has other standard working hours. Underpayment or unclear salary terms is a frequent reason for requests for additional documentation.

6. Language skills and integration-related documentation

Language requirements depend more on the profession than on whether you apply as highly educated or skilled, but the type of evidence often differs.

For highly educated positions, especially in healthcare, education, and public-facing roles, you may need to document:

• Danish language test results at a specified level (for example, Prøve i Dansk 2 or 3, or equivalent)
• Certificates of professional Danish courses relevant to your sector
• In some cases, English-language proficiency if the working language is English and this is clearly stated in the contract

For skilled workers, formal language certificates are less common unless the profession is regulated or safety-critical. Instead, you may need:

• A statement from the employer confirming that your language skills are sufficient for the job
• Evidence of previous work in a Scandinavian or English-speaking environment, if relevant

In both categories, regulated professions with direct contact to patients, clients, or students often have stricter Danish language documentation requirements.

7. Documentation of education quality and recognition

For highly educated applicants, the authorities may scrutinise the quality and level of your foreign university or college more closely. You might be asked to provide:

• An official recognition or assessment of your degree by a Danish authority
• Accreditation information about your foreign institution
• Detailed course descriptions or curricula to prove academic level and relevance

For skilled workers, the focus is more on whether your vocational training matches the practical requirements of the Danish trade. You may need:

• Descriptions of the duration and structure of your vocational programme
• Evidence of practical training periods or apprenticeships
• Certificates from trade schools or training centres

In both cases, if your documents are not in Danish, English, German, Norwegian, or Swedish, you must submit authorised translations. However, highly educated applicants are more frequently asked for detailed academic documentation, while skilled workers are more often asked for practical training and trade-specific evidence.

8. Job offer and employer documentation

Both Positive List categories require a firm job offer from a Danish employer, but the supporting documentation can differ slightly.

For highly educated positions, the authorities may expect:

• A comprehensive job description outlining academic responsibilities, research tasks, or specialist functions
• Information about the department or research unit, if relevant
• Documentation of any fixed-term project funding, if the position is project-based

For skilled workers, the documentation often focuses more on the practical aspects of the job:

• Details about the worksite, tools, and equipment
• Information on whether the employer is registered for VAT and as an employer in Denmark
• Evidence that the company is active in the relevant trade (for example, website, references, or project descriptions)

In both categories, the employer must be a genuine, active Danish business. However, skilled worker applications are more likely to be asked for proof that the company actually carries out the specific trade or construction work described in the contract.

9. Typical additional documents requested in each category

Although the core documentation is similar, certain additional documents are more commonly requested depending on whether you apply as highly educated or skilled.

For highly educated workers, the authorities often request:

• Updated CV with a clear overview of academic and professional experience
• Publication lists or research portfolios for academic positions
• Confirmation of participation in international projects or conferences

For skilled workers, additional requests often include:

• Photos or portfolios of completed work (for example, construction, design, or craft projects)
• Evidence of safety courses or certificates (for example, construction site safety, welding certificates)
• Proof of membership in trade unions or professional associations, if relevant

Being prepared with these documents in advance can significantly speed up the processing of your application, especially in sectors where the authorities regularly ask for extra information.

10. Strategic choice of category and documentation planning

Some applicants may qualify for both the highly educated and skilled Positive Lists, for example, those with a higher education degree and substantial vocational experience. In such cases, the choice of category affects which documentation is most important.

If you apply under the highly educated list, you should prioritise:

• Strong, clearly documented higher education credentials
• Evidence that the job requires academic-level skills
• Any sector-specific authorisations or academic achievements

If you apply under the skilled list, you should focus on:

• Detailed proof of vocational training and trade qualifications
• Comprehensive documentation of hands-on work experience
• Evidence that your salary and conditions match Danish standards for your trade

Choosing the right category and preparing the correct documentation from the start reduces the risk of requests for additional information and improves your chances of a smooth approval process.

Document Requirements for Employers: Job Offer, Contract, and Company Registration

For a Positive List work permit application in Denmark, the employer’s documentation is just as important as the employee’s. The Danish Agency for International Recruitment and Integration (SIRI) must be able to verify that the job offer is genuine, that the employment conditions meet Danish standards, and that the company is legally established and active in Denmark. Below you will find the key employer documents that typically need to be prepared and submitted.

1. Formal job offer and detailed job description

The starting point is a clear, written job offer. It should be dated and issued on the company’s official letterhead. The document must clearly identify both parties and the position offered. At a minimum, the job offer should include:

• Full legal name and address of the company, CVR number, and contact details
• Full name of the employee, date of birth, and nationality
• Job title and a detailed description of the main tasks and responsibilities
• Work location(s) in Denmark (including whether remote or hybrid work is possible)
• Type of employment (permanent, fixed-term, full-time or part-time)
• Expected start date and, if relevant, end date of the employment

The job description must be specific enough for SIRI to assess whether the position is covered by the Positive List for Highly Educated or the Positive List for Skilled Workers. Vague or generic descriptions (for example, “consultant” without further explanation) increase the risk of delays or requests for additional documentation.

2. Employment contract meeting Danish standards

In most cases, a signed employment contract is required in addition to the job offer. The contract must comply with Danish employment law and reflect the conditions actually offered. It should normally include:

• Weekly working hours (for full-time positions, typically 37 hours per week)
• Gross monthly salary in DKK, including information on fixed allowances
• Payment frequency (for example, monthly in arrears)
• Overtime rules and compensation, if applicable
• Holiday entitlement (as a rule, at least 5 weeks per year under Danish rules)
• Notice periods for both employer and employee
• Reference to any applicable collective agreement (overenskomst)
• Probation period, if agreed (for example, up to 3 months)

The contract must be signed by an authorised representative of the company and by the employee. Electronic signatures are generally accepted if they are clearly verifiable. Any annexes (for example, bonus schemes or staff handbooks) that affect salary or working conditions should be attached or clearly referenced.

3. Proof that salary and conditions are customary in Denmark

For Positive List schemes, SIRI checks whether the salary and employment conditions are at least on par with Danish standards for the specific profession and sector. To support this, employers should be prepared to submit:

• Documentation of the agreed salary level in DKK, including any pension contributions paid by the employer
• Information on working hours and overtime rules
• Copy or extract of the relevant collective agreement, if one applies
• Internal salary policy or pay scale, if available

If the position is covered by a collective agreement, the employer should clearly state which agreement applies and how the offered salary fits into the agreement’s pay structure. If there is no collective agreement, the employer may be asked to document that the salary is in line with what is normally paid in Denmark for similar positions, for example by providing anonymised salary statistics or examples of comparable contracts.

4. Company registration and proof of active business

SIRI must be able to verify that the employer is a legally established and active company in Denmark. Typical documentation includes:

• Company registration number (CVR) and legal name of the entity employing the worker
• Recent extract from the Danish Business Register (CVR) showing the company’s status
• Company address and, if different, the actual workplace address

In addition, SIRI can request documents that show that the company is actively operating and capable of paying the agreed salary, such as:

• Recent annual report or financial statements
• Recent VAT returns or tax filings
• Payroll records for existing employees
• Current client contracts or ongoing project descriptions

Newly established companies should be prepared for closer scrutiny. In such cases, a detailed business plan, documentation of financing, and evidence of actual business activity in Denmark can be helpful to demonstrate that the company is genuine and not created solely to obtain residence permits.

5. Contact person and power to sign on behalf of the company

The application must clearly identify a contact person at the company who can respond to questions from SIRI. Employers should provide:

• Name, position, email address, and phone number of the contact person
• Clarification of the contact person’s role (for example, HR manager, director, team leader)

If the employment contract or application is signed by someone other than a registered director, SIRI may request documentation that the person has authority to sign on behalf of the company, such as a power of attorney or internal authorisation document.

6. Documentation for group companies and foreign employers

If the employee will work in Denmark for a foreign company with a Danish branch, or within a group structure, additional documentation may be required. This can include:

• Documentation of the relationship between the foreign parent company and the Danish entity (for example, group structure chart, ownership documentation)
• Registration details of the Danish branch or subsidiary (CVR number and address)
• Intra-group assignment agreement, if the employee is seconded from a foreign entity

It must be clear which legal entity is the employer under Danish law, who pays the salary, and where the work is physically carried out. Any cost-sharing or secondment agreements should be consistent with the employment contract and the information provided to SIRI.

7. Language and format of employer documentation

Employer documents can usually be submitted in Danish or English. If key documents are in another language, SIRI may require an authorised translation into Danish or English. To avoid delays, employers should:

• Use Danish or English for the job offer and employment contract whenever possible
• Ensure that translations are complete and consistent with the original documents
• Keep the layout clear and avoid unnecessary internal jargon

Documents should be submitted in a readable digital format (typically PDF). Scans must be clear, with all signatures, dates, and company details visible. If SIRI requests original documents or certified copies, the employer must be ready to provide them within the specified deadline.

8. Keeping employer documentation up to date

If any key employment conditions change after the application has been submitted but before a decision is made, the employer must update SIRI. This applies in particular to:

• Changes in salary level or working hours
• Changes in job title, tasks, or workplace
• Postponement of the start date

Updated contracts or addenda should be signed and submitted promptly. Failure to inform SIRI about significant changes can lead to rejection of the application or problems with later extensions.

Well-prepared employer documentation significantly increases the chances of a smooth and timely Positive List work permit process. Ensuring that the job offer, contract, and company registration documents are complete, consistent, and in line with Danish standards is one of the most effective ways to avoid delays, additional questions, or refusals.

Proof of Salary and Employment Conditions Meeting Danish Standards

When applying for a Danish work permit under the Positive List, you must document that your salary and overall employment conditions meet Danish standards for the specific position and sector. The Danish Agency for International Recruitment and Integration (SIRI) assesses not only the amount of your salary, but also whether your working hours, benefits and other terms are comparable to those offered to employees in similar roles in Denmark.

Minimum salary and typical Danish standards

For Positive List schemes there is no single fixed statutory minimum salary like in the Pay Limit Scheme, but your pay must be in line with normal Danish levels for the job, location and industry. In practice, this means that:

• Your gross monthly salary should correspond to what Danish or EU employees with similar qualifications earn in comparable positions
• Your employment must follow relevant collective agreements (if applicable) or, where no agreement exists, common market standards for the profession
• Any unusually low salary, unpaid overtime or atypical deductions will be scrutinised and may lead to refusal

As a benchmark, many full-time skilled and highly educated workers in Denmark earn a gross monthly salary in the range of DKK 35,000–60,000 or more, depending on sector, experience and seniority. If the salary offered is significantly below typical levels for your profession, you should be prepared to provide strong documentation and justification from the employer.

Documents proving salary and employment conditions

You must submit clear documentation of your salary and all essential terms of employment. The following documents are usually required:

• Signed employment contract or job offer
• Detailed job description
• Information on working hours and overtime rules
• Salary breakdown and benefits
• Information on pension, bonuses and allowances
• Any applicable collective agreement or company policy on pay and working conditions

Employment contract or job offer

Your employment contract or binding job offer is the key document SIRI uses to assess your conditions. It should be signed by both you and the employer and include at least:

• Job title and a clear description of your main tasks
• Start date and, if relevant, end date of employment
• Weekly working hours (standard full-time in Denmark is typically 37 hours per week)
• Gross monthly salary in DKK before tax
• Payment frequency (for example monthly)
• Place of work (address in Denmark, or clear description of hybrid/remote arrangements)
• Holiday entitlement and reference to the Danish Holiday Act or relevant collective agreement
• Notice periods and probation period, if any

The contract should clearly state that the employment is paid and that you will receive your salary into a bank account. Vague or incomplete contracts are a common reason for delays and requests for additional documentation.

Salary breakdown and benefits

To show that your total compensation is in line with Danish standards, provide a detailed breakdown of all elements of your pay. This should include:

• Base salary (fixed monthly amount in DKK)
• Variable components such as bonuses, commissions or performance-related pay, with an explanation of how they are calculated
• Employer-paid pension contributions (in many sectors 8–12% of salary is common)
• Allowances (for example relocation allowance, housing allowance, transport allowance, per diems)
• Non-cash benefits (for example company car, phone, internet, free meals), if they form part of your remuneration

Only guaranteed and clearly defined salary components are normally taken into account when assessing whether your pay meets Danish standards. Purely discretionary bonuses or uncertain commissions may not be fully recognised.

Working hours, overtime and leave

Your documentation must show that your working hours and rest periods comply with Danish labour rules and common practice. Typically:

• Full-time employment is around 37 hours per week
• Working hours above this level should be compensated through overtime pay or time off in lieu
• You are entitled to at least five weeks of paid holiday per year under the Danish Holiday Act, unless a more favourable collective agreement applies

The contract or an attached staff handbook should describe how overtime is handled, whether you are exempt from overtime pay, and whether you receive additional compensation for evening, night or weekend work where relevant.

Collective agreements and sector standards

In many sectors in Denmark, salaries and working conditions are regulated by collective agreements between employer organisations and trade unions. If your employer is covered by such an agreement, it is helpful to submit:

• The name of the collective agreement and the parties to it
• A short description of how the agreement applies to your position
• Relevant extracts showing pay scales, pension contributions, working hours and holiday rights

If no collective agreement applies, your employer should be prepared to document that your salary and conditions are in line with what is normally offered in the Danish labour market for similar positions. This can include internal salary policies, pay statistics or job advertisements for comparable roles.

Proof of actual payment of salary

For extensions of a work permit or when SIRI has doubts about the offered conditions, you may be asked to document that the agreed salary has actually been paid. In such cases, you should be ready to provide:

• Recent payslips (for example from the last 3–6 months)
• Bank statements showing salary transfers from the employer
• Annual tax statements or income information from the Danish Tax Agency (Skattestyrelsen), if available

The amounts on your payslips and bank statements must match the salary stated in your contract and the information submitted in your work permit application.

Currency, deductions and net salary

Your salary must be stated in Danish kroner (DKK) in the application and contract. If the employer initially offers a salary in another currency, it should be converted to DKK using a realistic and current exchange rate, and the DKK amount should be clearly specified.

The contract should also explain any regular deductions from your gross salary, such as employee pension contributions, union fees or canteen payments. Unusual or high deductions that significantly reduce your net salary may raise concerns about whether your actual conditions meet Danish standards.

Remote work, part-time and atypical arrangements

If your job involves part-time work, remote work from outside Denmark or other atypical arrangements, you must document that your conditions are still comparable to Danish standards:

• For part-time work, your hourly wage should be at least equivalent to the hourly wage of a full-time employee in a similar role
• For hybrid work, the contract should specify how many days you are expected to work from Denmark and how many from abroad
• If you are employed through a foreign company but working physically in Denmark, the contract must clarify which country’s employment law applies and how Danish standards are ensured

Employer declarations and supplementary documentation

In addition to the contract, SIRI may request a separate employer declaration confirming that your salary and conditions are not inferior to those of comparable employees in Denmark. This declaration can include:

• A statement that the employer complies with Danish labour law and any applicable collective agreements
• Confirmation that the salary has been set according to normal company or sector practice
• Information on whether other employees in similar positions receive comparable pay and benefits

Providing clear, consistent and detailed documentation from the outset significantly increases the chances of a smooth and timely processing of your Positive List work permit application.

Educational Documentation: Diplomas, Transcripts, and Authorized Translations

When applying for a Danish work permit under the Positive List, your educational documentation is one of the most important elements of the case. The Danish Agency for International Recruitment and Integration (SIRI) must be able to clearly see that your education matches the requirements of the specific Positive List position and that your degree is comparable to a Danish qualification.

Which educational documents you must normally submit

In most Positive List applications, you should be prepared to submit at least the following:

• Final diploma or degree certificate for each relevant completed education (bachelor, master, PhD, professional degree)
• Official transcript of records showing courses, credits and grades
• Official confirmation of the duration of the programme (number of years/semesters and workload, e.g. ECTS credits)
• Official description of the field of study and major/specialisation, if not clear from the diploma
• Authorized translation of all documents that are not in Danish, Norwegian, Swedish, English or German

If your education is still ongoing at the time of application, you normally cannot rely on it as completed education. In such cases, you must document the highest completed level of education and clearly show that it meets the minimum requirements for the job on the Positive List.

Requirements for diplomas and transcripts

Your diplomas and transcripts must be issued by the educational institution that awarded the degree. SIRI expects:

• The full legal name of the institution and its location
• Your full name as in your passport
• The exact title of the degree (for example: “Master of Science in Mechanical Engineering”)
• The date of completion and date of issue
• Official stamp and/or signature from the institution, or secure digital verification (for example, verifiable PDFs or online verification codes)

Scans or copies must be clear and complete. If the diploma has information on both sides, you must submit both sides. Cropped, blurred or incomplete scans are a frequent reason for SIRI to request additional documentation, which can delay processing.

Recognition and comparability of foreign qualifications

For many Positive List jobs, SIRI must assess whether your foreign degree is comparable to a Danish bachelor, professional bachelor, master’s degree or other specific level. In practice, this often means that you should obtain an assessment from the Danish Agency for Higher Education and Science (Styrelsen for Forskning og Uddannelse).

While this assessment is not legally mandatory in all cases, it is strongly recommended when:

• Your degree is from outside the EU/EEA or Switzerland
• The job requires a specific Danish level (for example, “Danish professional bachelor” or “cand.merc.” level)
• Your education system is significantly different from the Danish or European system

The recognition statement should be submitted together with your diplomas and transcripts. It helps SIRI quickly determine that your education matches the level required for the Positive List position and reduces the risk of doubts about comparability.

Authorized translations

If your educational documents are not in Danish, Norwegian, Swedish, English or German, you must provide authorized translations into one of these languages. SIRI expects that:

• The translation is complete and covers all pages of the original document
• The translator is certified or otherwise professionally authorized in the country where the translation is made
• The translation includes the translator’s name, contact details, date, and confirmation that it is a true and accurate translation of the original
• Any stamps, seals and handwritten notes on the original document are also translated

In most cases, you must submit both the original language document and the translation. Translations based only on photocopies are usually accepted, but SIRI may request to see legalized or apostilled originals if there is any doubt about authenticity.

Legalization, apostille and authenticity checks

Depending on the country where your diploma was issued, SIRI may require that the documents are legalized or bear an apostille under the Hague Convention. This is particularly relevant for degrees from outside the EU/EEA. Legalization or apostille confirms that the signature and stamp on your diploma are genuine.

If your country has known issues with forged diplomas or unaccredited institutions, SIRI may carry out additional checks or ask for further documentation, such as:

• Confirmation letter from the university that you completed the programme
• Link to the institution’s official website where your programme and degree are described
• Evidence that the institution is accredited or officially recognized in its home country

Link between your education and the Positive List position

For a Positive List work permit, it is not enough to simply have a higher education; your degree must be relevant to the job you have been offered. SIRI will look at:

• The field of study and major compared to the job title and tasks
• Key subjects and specialisations in your transcript
• Whether the level of education matches what is required on the Positive List for that specific profession

If the relevance is not obvious from the diploma title alone, you can strengthen your application by submitting:

• A short explanation from you or your employer describing how your education is relevant to the position
• Course descriptions or curriculum extracts for central subjects
• Documentation of thesis or final project topics that are directly related to the job

Common mistakes to avoid

Many delays and rejections related to educational documentation arise from avoidable errors. To reduce the risk of problems, avoid:

• Submitting only a provisional certificate when a final diploma has already been issued
• Sending screenshots from student portals instead of official transcripts
• Providing translations without the original language documents
• Using informal translations by friends or colleagues instead of certified translators
• Leaving out pages that contain grading scales or explanations of credits

Practical tips for preparing your educational documentation

Before you or your employer submit the Positive List application, make sure that:

• You have collected final diplomas and full transcripts for all relevant degrees
• All documents are scanned in high quality and are clearly readable
• Translations are complete, authorized and attached together with the originals
• Any required legalization or apostille has been obtained in advance
• You have, where relevant, an official Danish recognition of your foreign qualification

Well-prepared educational documentation significantly increases the chance of a smooth and timely processing of your Positive List work permit application and reduces the likelihood that SIRI will request additional information or issue a refusal due to insufficient proof of qualifications.

Professional Authorization and Licensing Documents for Regulated Professions

For many professions on the Danish Positive List, you must document that you are legally allowed to work in that profession in Denmark. This applies in particular to regulated professions such as doctors, nurses, dentists, midwives, teachers, certain engineers, electricians, social workers and a range of other health and technical professions. Without the correct Danish authorization or recognition, SIRI can refuse your work permit even if you meet all other conditions.

When you apply for a Positive List work permit, you should always check whether your job title is a regulated profession in Denmark and, if so, which authority is responsible for authorization. Typical authorities include:

• Danish Patient Safety Authority (Styrelsen for Patientsikkerhed) – health professions
• Danish Ministry of Higher Education and Science / Danish Agency for Higher Education and Science – academic recognition of foreign qualifications
• Danish Safety Technology Authority (Sikkerhedsstyrelsen) – certain technical and electrical professions
• Professional councils and boards (for example for psychologists, auditors, lawyers)

What documents you normally need

For regulated professions, you should be prepared to submit:

• Copy of your foreign professional license, registration or authorization
• Decision from the relevant Danish authority confirming:
  • full Danish authorization, or
  • temporary authorization, or
  • a conditional decision (for example, authorization granted after language test or adaptation period)
• Proof of membership in the relevant professional body, if mandatory in Denmark
• Proof of completed supervised practice or internship, if this is part of the Danish requirements
• Any additional course or exam certificates required by the Danish authority (for example, courses in Danish legislation or patient safety)

All documents must show your full name as in your passport and clearly indicate the profession and the scope of your authorization (for example, “authorization as medical doctor in Denmark” or “temporary authorization as nurse under supervision”). If the decision is time-limited, the validity period must be visible.

Language and translation requirements

Many Danish authorization processes for health and teaching professions require documented language skills in Danish, often at minimum level B2 or C1 according to the CEFR scale, proven by recognized Danish language tests. If the authority has set a language requirement, you should attach:

• Certificate of the relevant Danish language exam, showing level and date
• Any confirmation from the authority that your language level has been accepted as sufficient

Foreign authorization documents, certificates and reference letters must normally be translated into Danish or English by an authorized translator if they are issued in another language. SIRI and Danish authorities may reject unofficial or incomplete translations, so include both the original and the certified translation.

Timing: authorization before or after work permit?

In some professions, you must have full Danish authorization before SIRI can grant a Positive List work permit. In other professions, you can apply for a work permit while your authorization is being processed, but SIRI will usually require at least:

• Proof that you have submitted a complete authorization application to the correct Danish authority
• Receipt or case number from that authority
• Any preliminary assessment or conditional approval you have received

If your job offer is conditional on obtaining authorization, the employment contract should clearly state this. SIRI will then assess whether the conditions and timeline are realistic. Delays in the authorization process can postpone or block the issuance of your work permit, so it is important to start the authorization application as early as possible.

Typical mistakes to avoid

Applicants in regulated professions often face problems because of avoidable documentation errors. The most common issues include:

• Submitting only a foreign license without any Danish authorization or recognition
• Sending screenshots or informal emails instead of the official decision letter from the Danish authority
• Using translations that are not done by a certified translator
• Not showing all pages of the authorization decision, especially the conditions and validity period
• Failing to update SIRI when the authorization status changes (for example, from temporary to full authorization)

Before submitting your Positive List application, verify that your professional authorization documents are complete, up to date and consistent with the job title and tasks described in your employment contract. If there are conditions attached to your authorization (such as supervision requirements, limited scope of practice or language obligations), make sure your employer is aware of them and that they are compatible with the offered position.

Well-prepared authorization and licensing documentation significantly increases the chances of a smooth and fast processing of your Positive List work permit and helps you avoid costly delays or refusals.

Language Requirements and Evidence of Language Skills (If Applicable)

For most Positive List work permit applications there is no general Danish language requirement. However, language skills can still be relevant in two ways: as a formal requirement for certain regulated professions and as practical evidence that you can perform the job as described in the employment contract.

Always check the specific job title on the Positive List and the rules for your profession. Some positions – especially within healthcare, social services, education and certain public-facing roles – may require documented proficiency in Danish or another language (typically English, sometimes German or a Scandinavian language).

When language documentation is formally required

Language documentation is typically required if:

• your profession is regulated in Denmark and the Danish authority responsible for authorization sets a language requirement
• the job posting or employment contract explicitly requires a specific language level (for example “Danish at B2 level” or “professional working proficiency in English”)
• you will work directly with patients, clients, students or vulnerable groups where Danish communication is essential

In these cases, you should be prepared to submit clear, verifiable proof of your language skills together with your work permit application or as part of the professional authorization process.

Accepted types of language evidence

Danish and EU authorities generally accept standardized, documented proof of language skills. Depending on the language and profession, this may include:

• international language test certificates (for example IELTS, TOEFL, Cambridge English, TestDaF, DALF), showing your level according to the CEFR scale (A1–C2)
• national Danish tests such as Prøve i Dansk 2 or Prøve i Dansk 3, or other officially recognized Danish language exams at a specified CEFR level
• confirmation of language instruction as part of a completed degree program, if the entire program was taught in the relevant language and this is clearly stated on the diploma or in an official letter from the institution
• school-leaving certificates or university diplomas from a country where the relevant language is the official language of instruction, if this is accepted by the Danish authority for your profession
• for regulated professions: language certificates or confirmations specifically required by the Danish authorization body (for example the Danish Patient Safety Authority for healthcare staff)

Self-declarations, informal course certificates without levels, or letters from private language schools without recognized standards are usually not sufficient on their own.

Typical minimum levels for regulated professions

The exact level depends on the profession and the responsible Danish authority. As a general orientation:

• healthcare professions (doctors, nurses, dentists and similar) are often expected to document Danish skills at around B2 level or higher on the CEFR scale
• teaching and childcare roles may require at least B2 in Danish, sometimes C1, because of extensive communication with children, parents and colleagues
• positions in international companies may accept English at B2 or C1 level instead of Danish, if Danish is not required for daily work

Always follow the official guidance for your specific profession. If a particular test, score or level is required, your documentation must match it precisely.

How to present language documentation in your application

To avoid delays or requests for additional information, make sure that:

• your language certificates are clearly legible and include your full name, test date, test provider, language tested and achieved level or score
• the test date is still valid according to the test provider’s validity rules (for example, many English tests are considered valid for two years)
• any documents not issued in Danish, English, German, Norwegian or Swedish are accompanied by an authorized translation into one of these languages
• you upload the certificates in the same application as your other documentation, under the section for education or “other documents”, with clear file names (for example “Danish_B2_certificate.pdf”)

When language documentation is not mandatory but still helpful

Even if the Positive List category you apply under does not formally require language proof, it can still strengthen your case if:

• the job involves teamwork in English or Danish and your employer mentions language expectations in the contract
• you will interact with Danish authorities, customers or suppliers on a regular basis
• you plan to apply later for permanent residence, where integration and language skills may be relevant

In such situations, attaching a recognized language certificate or proof that your degree was taught in English can support the credibility of your application and show that you are prepared for work and life in Denmark.

Common issues and how to avoid them

Typical problems with language documentation include:

• submitting expired test results when the authority requires recent proof
• providing certificates without a clear CEFR level or comparable scale
• using unofficial translations or partial translations that omit important details
• assuming that work experience in a language is enough without formal documentation, even when a specific test is required

Before submitting your Positive List work permit application, review the official guidance for your profession and, if needed, obtain a recognized language certificate that clearly meets the stated requirements.

Documentation for Previous Work Experience and Reference Letters

When applying for a Danish work permit under the Positive List, documentation of your previous work experience is almost always required. The Danish Agency for International Recruitment and Integration (SIRI) uses this documentation to verify that you meet the professional experience requirements for the specific job and, where relevant, for the Positive List category.

In practice, you should be prepared to document at least the last 3–5 years of relevant employment, and in some cases longer, especially for senior or highly specialised positions. All documents must be consistent with the information in your application form, employment contract and CV.

What counts as acceptable proof of work experience

The most commonly accepted documents are:

• Employer reference letters (employment certificates)
• Employment contracts and addenda
• Official statements from HR or payroll departments
• Pay slips and annual income statements (as supporting evidence)

Reference letters and employer statements are the primary documents. Pay slips, tax statements and contracts are usually treated as supplementary proof and cannot fully replace a proper reference letter unless clearly justified.

Content requirements for employer reference letters

A reference letter should be issued on company letterhead and include at least the following information:

• Full legal name and address of the company
• Company registration number (if applicable in that country)
• Your full name and job title(s)
• Exact employment period (start and end date, or “to present”)
• Employment type (full-time/part-time, permanent/fixed-term)
• Average weekly working hours (for example: 37 hours per week)
• Short but concrete description of your main tasks and responsibilities
• Confirmation that the position was paid employment
• Name, position, email and phone number of the person signing the letter
• Date and handwritten or secure digital signature

The description of tasks should be detailed enough for SIRI to compare your experience with the job description in Denmark and with the Positive List profession. Generic descriptions such as “responsible for various tasks” are usually not sufficient.

How many years of experience you should document

The Positive List does not set one uniform experience requirement for all professions. Instead, SIRI looks at:

• Requirements in the specific job advertisement and employment contract
• Typical professional standards for the occupation in Denmark
• Any sector-specific rules, for example in healthcare or engineering

As a practical rule, you should document all experience that is relevant to the Danish position and clearly supports your qualifications. For highly skilled positions, it is common to document at least 3 years of relevant full-time experience after graduation, and more for senior roles.

Experience from different countries and employers

If you have worked in several countries, you should collect documentation from each employer. SIRI may cross-check your employment history against:

• Immigration records and residence permits in those countries
• Tax records and social security contributions, where available
• Information provided by your current Danish employer

Any unexplained gaps or overlapping periods in your CV and reference letters can lead to questions or requests for additional documentation, so keep dates consistent across all documents.

Language and translation requirements

Documents can be submitted in Danish, English, Norwegian or Swedish without translation. If your reference letters or contracts are in another language, you must provide a translation into Danish or English. For most applications, SIRI accepts translations by professional translators, but for certain regulated professions or if the authenticity is unclear, a certified or authorised translation may be required.

The translation should be attached together with a copy of the original document. Do not send translations alone without the underlying original.

Digital vs. physical documents and certification

When you apply online, you upload scanned or digital copies of your documentation. Scans must be clear, complete and readable, including all pages, signatures and stamps. If your employer issues only digital reference letters, ensure that:

• The document clearly shows the company’s official email or web domain
• Any digital signature or verification link is visible

In most cases, notarisation or legalisation is not required for standard employment documentation. However, SIRI may ask for notarised or legalised copies if there are doubts about authenticity or if the documents come from countries with limited verification options.

Self-employment and freelance work

If you were self-employed or worked as a freelancer, you should provide alternative documentation, such as:

• Business registration certificates
• Tax returns or official income statements
• Contracts with key clients
• Letters from clients describing the cooperation, tasks and period

These documents should clearly show that you have performed work equivalent to the duties required in the Danish position and that the activity was legal and taxed in the relevant country.

Internships, part-time work and unpaid experience

Internships and part-time positions can be counted as experience if they are relevant to the job and properly documented. The reference letter should specify that the position was an internship or part-time, the number of weekly hours and whether it was paid or unpaid.

Unpaid volunteer work is generally given less weight than paid employment but can still support your profile, especially in sectors such as healthcare, social work or IT, when well documented.

Reference letters for regulated professions

For regulated professions on the Positive List, such as doctors, nurses, dentists, teachers or certain engineers, SIRI often assesses your experience together with the Danish recognition or authorisation process. In these cases, reference letters should:

• Specify the exact professional title used in that country
• Describe the level of responsibility (for example: independent practice, supervised practice, managerial duties)
• Indicate the type of institution (hospital, clinic, school, etc.) and department

This helps Danish authorities compare your experience with Danish standards and determine whether you meet the conditions for authorisation or recognition.

Contact details and verification

SIRI may contact your previous employers to verify your employment. Make sure that:

• Contact details in the reference letters are up to date
• The person signing the letter is aware that they may be contacted
• Your job title and dates match what is stated in your CV and application

If a company no longer exists, try to obtain documentation from former managers, owners, auditors or official business registers, and be prepared to explain the situation in a short cover note.

Common mistakes to avoid

• Submitting reference letters without dates, signatures or company details
• Using generic templates that do not describe actual tasks and responsibilities
• Providing documents with inconsistent employment periods compared to the CV
• Sending low-quality scans where stamps or signatures are not clearly visible
• Failing to translate documents that are not in Danish, English, Norwegian or Swedish

How to prepare your work experience documentation

1. Make a list of all relevant positions for the Danish job and the Positive List category.
2. Request updated, detailed reference letters from each employer, following the content requirements above.
3. Check that dates, job titles and working hours are consistent across your CV, reference letters and employment contract.
4. Arrange certified or professional translations where needed and keep originals together with translations.
5. Scan documents in good quality and save them with clear file names before uploading them to your application.

Well-prepared documentation of your previous work experience and solid reference letters significantly reduce the risk of delays, additional questions from SIRI and potential refusal of your Positive List work permit application.

Proof of Financial Means and Accommodation (When Required)

In many Positive List work permit applications, proof of sufficient financial means and suitable accommodation is either not required or only required in specific situations. However, when the Danish Agency for International Recruitment and Integration (SIRI) asks for it, the documentation must clearly show that you and any accompanying family members can support yourselves in Denmark without relying on public benefits and that you have a realistic place to live.

Financial and accommodation requirements are most relevant if:

• your employment start date is later than your planned arrival in Denmark
• your salary is irregular (for example, based on commissions or varying hours)
• you are bringing family members whose residence basis requires proof of support
• your employment contract is short-term or part-time

Proof of Financial Means for the Main Applicant

For Positive List work permits, your primary proof of financial means is normally your Danish employment contract and documentation of salary payments. SIRI focuses on whether your salary and employment conditions meet Danish standards and are sufficient to cover normal living expenses in Denmark.

When additional proof is requested, you can typically use:

• recent bank statements (usually covering the last 3 months) showing your name, account number and current balance
• fixed-term deposit accounts that can be accessed in Denmark
• proof of other liquid assets (for example, investment accounts that can be converted to cash)

Funds should be freely available to you (not locked, not pledged as collateral) and in a currency that can reasonably be converted to Danish kroner (DKK). As a practical guideline, SIRI will assess whether your documented means, combined with your expected salary, are sufficient to cover typical monthly living costs in Denmark, including rent, utilities, food, transport and insurance.

Financial Requirements for Accompanying Family Members

If your spouse, cohabiting partner or children apply for residence permits as accompanying family members, SIRI may ask you to document that you can support them. The assessment is based on your total household income and expenses in Denmark.

In practice, you should be prepared to submit:

• your employment contract stating your gross annual salary in DKK and working hours
• recent payslips (normally the last 3 months, if you are already employed)
• a preliminary income assessment from the Danish Tax Agency (if available)
• bank statements showing sufficient disposable funds if your salary alone is not clearly adequate

SIRI will look at whether your income after tax realistically covers rent and normal living expenses for all family members. There is no single fixed amount published for all Positive List cases, but if your income is close to the minimum salary threshold used in other Danish residence schemes, you should expect closer scrutiny and may be asked for more detailed documentation of your budget and savings.

Acceptable Documentation of Accommodation

When SIRI requires proof of accommodation, you must show that you have, or will have, a suitable place to live in Denmark. The accommodation must be lawful, realistically available to you and appropriate for the size of your household.

Typical documents include:

• a signed rental contract stating the address, size of the dwelling, monthly rent, deposit and rental period
• a sublease agreement, if you are renting a room or part of a dwelling, including the landlord’s or main tenant’s contact details
• a property ownership deed or purchase agreement if you own the dwelling
• a written housing confirmation from your employer if they provide staff accommodation, specifying the address, conditions and whether rent is deducted from your salary

The contract or confirmation should normally cover at least the first months of your stay and clearly indicate that you are entitled to use the dwelling. If you are moving with family, SIRI will consider whether the dwelling is large enough and suitable for the number of residents.

Formal Requirements for Financial and Housing Documents

To avoid delays, make sure that:

• all documents clearly show your full name and, where relevant, the names of accompanying family members
• amounts are stated in DKK or in a major foreign currency; if not, include a brief explanation or bank confirmation
• foreign documents are translated into Danish or English by a qualified translator if they are issued in another language
• bank statements are official (downloaded from online banking or issued by the bank) and show the issuing bank’s name and logo
• rental or housing agreements are signed by all parties and include contact details for the landlord or housing provider

If SIRI has doubts about the authenticity or sufficiency of your documentation, they can request additional information, such as updated bank statements, a more detailed rental contract or written explanations about your housing situation.

Common Issues and How to Avoid Them

Applications are often delayed because:

• bank statements are incomplete or do not show the account holder’s name
• rental agreements are unsigned, undated or missing key information such as rent or rental period
• funds are shown in accounts that are not clearly accessible to the applicant
• there is a mismatch between the planned arrival date and the start date of the rental contract or employment

Before submitting your application, check that your financial and accommodation documentation is consistent with the dates and information stated in your application form, your employment contract and any family applications. If your situation changes after submission (for example, you move to a different address or your salary changes), you should send updated documentation to SIRI as soon as possible.

Criminal Record Certificates and Police Clearances from Multiple Countries

When applying for a Danish work permit under the Positive List, you must normally submit a recent criminal record certificate (police clearance) from every country where you have lived. The Danish Agency for International Recruitment and Integration (SIRI) uses these documents to assess whether you may pose a security or public order risk in Denmark.

Which countries must issue your criminal record certificate?

As a rule, you must provide a criminal record certificate from:

• Your country of citizenship
• Every country where you have had your primary residence during the last 5 years before submitting the application

If you have changed countries frequently, you may need several certificates. Short tourist stays usually do not require a certificate, but longer stays for work or study often do. If in doubt, it is safer to obtain a certificate for any country where you stayed for 6 months or more.

How recent must the certificates be?

SIRI generally requires that criminal record certificates are recent at the time of submission. In practice, this means they should normally be issued no more than 3 months before SIRI receives your application. Older certificates can be rejected, and you may be asked to submit updated versions, which can delay the case processing.

Form, language and legalization requirements

Criminal record certificates must be official documents issued by the competent authority in the relevant country, for example the national police, ministry of justice, or a designated government office. SIRI does not accept self-declarations or informal letters in place of an official certificate.

If the certificate is not in Danish, English, German or one of the Scandinavian languages, you must provide an authorized translation. In most cases, the translation must be prepared or certified by a sworn translator. You should submit both the original certificate and the translation.

Depending on the issuing country, SIRI may require the certificate to be legalized or apostilled to confirm its authenticity. Countries that are part of the Apostille Convention usually issue an apostille stamp, while other countries may require consular legalization. If legalization is required and missing, SIRI can ask you to supplement your application before a decision is made.

Certificates from Denmark

If you already live in Denmark or have lived here before, SIRI may obtain information directly from Danish authorities, but you can also be asked to submit a Danish criminal record. This is normally issued by the Danish police and must also be recent. It is important that you disclose any previous stays in Denmark accurately, as SIRI can cross-check this information.

What if you cannot obtain a certificate?

In some situations, it can be difficult or impossible to obtain a criminal record certificate, for example due to war, lack of functioning authorities, or if the country does not issue such documents to individuals abroad. In these cases, SIRI expects you to:

• Document your attempts to obtain the certificate (emails, receipts, official replies)
• Provide any alternative official documentation that may exist
• Submit a written explanation describing why the certificate cannot be obtained

SIRI assesses such situations individually. A missing certificate without a credible explanation can lead to refusal of the work permit application.

Content and impact of entries on your record

Criminal record certificates should normally cover all registered criminal offences, not only serious crimes. If the issuing country offers different types of certificates, you should choose the most complete version, unless SIRI specifies otherwise.

Having a criminal record does not automatically mean your application will be refused. SIRI looks at the nature of the offence, how long ago it occurred, and whether there is a pattern of repeated offences. However, convictions related to violence, sexual offences, serious fraud, drug trafficking or other serious crimes can significantly reduce your chances of obtaining a permit.

Practical tips to avoid delays

• Start collecting criminal record certificates early, as some countries take several weeks or months to issue them.
• Check the exact name of the document and the issuing authority in each country to avoid ordering the wrong type of certificate.
• Make sure the personal data on the certificate (name, date of birth, passport number) matches your passport and application details.
• Keep clear scanned copies of all certificates and translations for future extensions of your Danish work permit.

Providing complete, correctly translated and, where required, legalized criminal record certificates from all relevant countries is essential for a smooth Positive List work permit process. Missing or outdated certificates are among the most common reasons for requests for additional documentation and extended processing times.

Health Insurance and Health-Related Documentation Requirements

When applying for a Danish work permit under the Positive List, you must document that you are covered by adequate health insurance from the moment you arrive in Denmark and, in some cases, provide additional health-related documentation. The exact requirements depend on whether you will be covered by the Danish public health system (Sundhedskort / yellow card) from the start of your stay, and how long you intend to stay in Denmark.

Public health coverage vs. private health insurance

As a rule, third-country nationals who are granted a residence and work permit for more than 3 months become entitled to public health coverage once they are registered in the Danish Civil Registration System (CPR) and receive their yellow health insurance card. This entitlement does not start automatically on the day you enter Denmark. There is usually a waiting period from your arrival until you are registered with the municipality and your CPR number and health card are issued.

Because of this gap, the Danish Agency for International Recruitment and Integration (SIRI) expects you to document that you have valid health insurance for the period before you are covered by the public system. For most Positive List applicants, this means showing proof of private health insurance that:

• Is valid in Denmark and the entire Schengen area for the duration of the gap period
• Covers urgent medical treatment, hospitalisation and repatriation
• Has a minimum coverage of at least EUR 30,000 (or the equivalent in another currency)

If your employment contract or relocation package includes private health insurance from day one, you should submit the policy or a confirmation letter from the insurer or employer specifying the coverage, geographical validity and start date.

Health insurance documentation you should include

To avoid delays, your application should contain clear and complete documentation of your health insurance. Typically, this will include:

• A copy of the health insurance policy or certificate of coverage
• Information on the insured person(s), including full name and date of birth
• Exact period of coverage, including start and end dates
• Confirmation that Denmark (and preferably all Schengen countries) is included in the geographical coverage
• Coverage amount, including confirmation that it is at least EUR 30,000
• A short description or summary of what is covered (emergency treatment, hospitalisation, repatriation)

Documents should be in Danish or English, or accompanied by an authorised translation. If the policy is issued in another language, SIRI may request a translation by a certified translator, so it is advisable to provide one from the outset.

Short stays and transitional coverage

If your work permit is granted for a period of 3 months or less, you will normally not be entitled to public health coverage in Denmark. In that case, you must be fully covered by private health insurance for the entire duration of your stay, and the policy details must be clearly documented in your application.

If your permit is for more than 3 months, you still need private insurance for the initial period until you are registered in the CPR system and receive your yellow card. In practice, many applicants choose a policy that covers at least the first 3–6 months of their stay to ensure there is no gap in coverage if registration is delayed.

Employer-provided health insurance

Many Danish employers, especially those hiring under the Positive List, offer private health insurance as part of the employment package. If this is the case, you should submit:

• A copy of the group insurance certificate or an employer statement confirming your inclusion in the scheme
• The date from which you are covered (ideally your first day of employment or arrival)
• A short description of the coverage, including emergency care and hospitalisation

If employer-provided insurance only starts after a probation period, you must document separate private coverage for the period before the employer’s policy takes effect.

Health-related documentation for specific professions

Certain professions on the Positive List, particularly in the healthcare and social sectors, may require additional health-related documentation. This is separate from health insurance and is linked to professional standards and patient safety. Depending on your role, you may be asked to provide:

• Medical certificates confirming that you are fit to perform your duties (for example, for some healthcare workers)
• Vaccination records or immunity documentation, especially if you will work in hospitals, care homes or childcare institutions
• Test results or screening documentation required by Danish health authorities or the specific employer (for example, MRSA screening in certain healthcare settings)

These requirements are usually specified by the employer or by the relevant Danish authority responsible for authorising your profession. You should obtain written instructions from your employer and include any requested medical documentation with your application or be ready to present it before starting work.

Family members: health insurance requirements

If your spouse, partner or children are applying for residence permits as accompanying family members, they must also be covered by adequate health insurance from their arrival in Denmark until they are registered in the CPR system and receive their own yellow cards. You should therefore:

• Include all family members in your private health insurance policy, or
• Provide separate policies for each family member

The documentation should clearly list each insured person and meet the same minimum coverage requirements. If your employer’s insurance covers family members, submit confirmation from the insurer or employer specifying who is covered and from which date.

Common mistakes and how to avoid them

Applications are often delayed because health insurance documentation is incomplete or unclear. To reduce the risk of problems:

• Do not submit generic marketing brochures instead of a policy or certificate of coverage
• Ensure that the policy explicitly mentions Denmark or Schengen as the area of coverage
• Check that the coverage limit (at least EUR 30,000) is clearly stated
• Make sure the coverage period starts on or before your planned arrival date
• Provide translations if the policy is not in Danish or English

If you change your travel dates or insurance provider after submitting your application, you should update SIRI with the new policy and coverage dates as soon as possible to avoid inconsistencies between your application, visa and actual stay.

Retaining documentation for future extensions

When you later apply for an extension of your Positive List work permit or for permanent residence, you may be asked to document continuous residence and coverage. It is therefore advisable to keep:

• Copies of all health insurance policies and renewal confirmations
• Your yellow health insurance card and any replacement cards
• Key correspondence with insurers or your employer about health coverage

Well-organised health insurance and health-related documentation will make it easier to demonstrate that you have complied with Danish requirements throughout your stay and will help prevent delays in future applications or extensions.

Documentation for Accompanying Family Members (Spouse, Partner, Children)

When you apply for a Danish work and residence permit under the Positive List, your spouse, registered or cohabiting partner, and children under 18 can usually apply for family reunification as accompanying family members. Their documentation must clearly show the family relationship, shared household, and that basic conditions for residence in Denmark are met.

Who qualifies as an accompanying family member?

The following family members can normally be included in an application linked to a Positive List work permit:

• Spouse (marriage legally valid in the country where it was entered into)
• Registered partner (if the partnership is legally recognised)
• Cohabiting partner (normally at least 18 months of documented cohabitation)
• Children under 18 who live with you and are not married or in a partnership

Core documentation for spouse or partner

For your spouse or partner, you must document both the legal relationship and the fact that you live together as a family unit. Typically, the following is required:

• Valid passport – copy of all completed pages, including personal data and previous visas
• Marriage or partnership certificate – showing names and date of marriage/registration
• Proof of cohabitation (especially for cohabiting partners), for example:
  • Joint rental contract or property deed
  • Utility bills, bank statements or official letters sent to the same address
  • Certificates from local authorities confirming shared address
• Passport photos in the format required by the Danish Agency for International Recruitment and Integration (SIRI)
• Completed application form for accompanying family member (online or paper form linked to your case order ID)

If documents are not in Danish, English, German, Norwegian or Swedish, they must be accompanied by an authorised translation. In many cases, civil status documents must also be legalised or apostilled according to the rules in the issuing country.

Documentation for children under 18

For each accompanying child, you must normally submit:

• Valid passport – copy of all completed pages
• Birth certificate – showing the names of both parents
• Proof of custody and consent, where relevant:
  • If only one parent is coming to Denmark: documentation that you have sole custody, or
  • Written, signed consent from the other parent with a copy of that parent’s ID
  • Court decisions or official custody agreements, if applicable
• Documentation that the child lives with you, such as registration certificates or school records

As with adult family members, foreign-language documents must be translated by an authorised translator, and many civil documents must be legalised or apostilled before submission.

Proof of accommodation and financial support

For accompanying family members, the authorities assess whether you can support your family and provide suitable housing in Denmark. In practice, for Positive List schemes this is often documented through the main applicant’s employment conditions:

• Copy of your employment contract showing:
  • Monthly salary before tax
  • Working hours (normally at least 30 hours per week for full-time)
  • Duration of employment
• Proof of salary level meeting the minimum requirements for your specific Positive List scheme (for example, for the Pay Limit Scheme the minimum annual salary is currently set at 375,000 DKK or 417,793.60 DKK depending on the applicable version of the scheme; for Positive List schemes, the salary must at least correspond to Danish standards for the profession and collective agreements)
• Documentation of accommodation in Denmark, such as:
  • Rental contract stating the size of the dwelling and number of rooms
  • Property deed if you own the dwelling

While there is no fixed general minimum amount of savings required for accompanying family members under the Positive List, SIRI may request additional documentation if your salary or housing situation appears insufficient for the size of your family.

Health insurance and registration in Denmark

Accompanying family members are normally covered by the Danish public health system once they are registered in the Central Person Register (CPR) and receive a yellow health insurance card. Until registration is completed, you should document:

• Private health insurance covering the period from arrival in Denmark until CPR registration
• Travel insurance for the journey to Denmark, if required by the visa rules for your nationality

Criminal record and other declarations

Adult accompanying family members may be asked to submit:

• Criminal record certificate from their country of citizenship and any country where they have lived for a longer period (often more than 6 months within the last few years)
• Signed declaration that they have not committed certain types of offences and that they will comply with Danish law during their stay

These certificates often have a limited validity period (for example, 3 months from the date of issue), so they should be obtained close to the time of application.

Biometrics and visa requirements

Most accompanying family members must have their biometrics (photo and fingerprints) recorded. In addition, nationals of countries subject to visa requirements for Denmark must apply for a visa to enter the country if they are not already legally present in the Schengen area. You should therefore be prepared to document:

• Appointment confirmation for biometric recording at a Danish mission or visa application centre
• Any additional documents required for a Schengen visa (for example, travel itinerary or proof of accommodation for the initial period)

Practical tips to avoid delays

To reduce the risk of delays or refusals for accompanying family members:

• Ensure that names, dates of birth and passport numbers are consistent across all documents
• Check that passports are valid for the entire planned stay, plus at least 3 additional months
• Arrange legalisation or apostille of civil status documents well in advance
• Submit translations and originals (or certified copies) together, clearly labelled
• Link each family member’s application correctly to the main applicant’s case order ID

Well-prepared documentation for your spouse, partner and children not only increases the chances of approval, but also helps ensure that your family can move to Denmark and register with the authorities without unnecessary complications.

Digital vs. Physical Copies: Format, Certification, and Notarization Rules

For Positive List work permit applications in Denmark, most documentation is submitted digitally through the online application system (SIRI/nyidanmark.dk). However, the underlying rules for format, certification, and notarization still follow Danish and, in some cases, international standards. Understanding when a simple scan is enough and when you need certified or notarized copies can prevent delays or a refusal of your application.

Digital copies: format and quality requirements

All documents must be uploaded as clear, complete digital copies. The Danish Agency for International Recruitment and Integration (SIRI) accepts standard file formats such as PDF and common image formats (for example, JPG or PNG). Each file should be legible when zoomed in and show the full document, including all corners, stamps, and signatures.

To avoid problems, make sure that:

• Scans are in colour when the original contains colour stamps, logos, or security features
• Text is sharp and readable, with no shadows, reflections, or blurred areas
• All pages of multi-page documents (such as employment contracts or diplomas with supplements) are included in one file or clearly numbered
• File names are descriptive (for example, “Bachelor_diploma_2019.pdf” rather than “scan1.pdf”)

Photos of documents taken with a phone are accepted only if they are of high quality and clearly show the entire document. Cropped, tilted, or partially visible documents are a common reason for SIRI to request resubmission.

Originals, certified copies, and notarized copies

In most Positive List cases, you do not send physical originals to Denmark. Instead, you upload digital copies of originals or certified copies. However, SIRI may request to see originals or notarized copies during processing, especially for educational documents and criminal record certificates.

The key distinctions are:

• Original document – the document issued directly by the authority (for example, university diploma, police clearance, marriage certificate).
• Certified copy – a copy stamped and signed by an authorised body (for example, a notary public or issuing institution) confirming that it is a true copy of the original.
• Notarized copy – a certified copy made by a notary public, often used when documents come from outside the EU/EEA or when SIRI has doubts about authenticity.

When you upload a certified or notarized copy, the stamp, signature, and date of certification must be clearly visible. If the certification is on the back of a page, you must scan both sides.

Apostille and legalisation for foreign documents

For documents issued outside Denmark, SIRI may require an apostille or consular legalisation to confirm that the document is valid in the issuing country. The exact requirement depends on whether the issuing country is part of the Hague Apostille Convention.

• If your country is part of the Hague Apostille Convention, you typically need an apostille stamp on the original document or on a certified copy.
• If your country is not part of the convention, you may need consular legalisation, which usually involves several steps through national authorities and a Danish embassy or consulate.

You then upload a digital copy of the apostilled or legalised document. The apostille or legalisation stamp must be fully visible and readable in the scan.

Language, translations, and combined files

Documents not issued in Danish, English, German, Norwegian, or Swedish generally must be accompanied by an authorised translation into one of these languages. SIRI accepts translations made by:

• State-authorised translators in Denmark
• Sworn or certified translators in the country where the document was issued

For each document, you should upload:

• The original document (or certified copy)
• The authorised translation

It is good practice to combine the original and the translation into a single PDF in the correct order (original first, translation second). This makes it easier for SIRI to review and reduces the risk of documents being separated or misinterpreted.

When physical documents may still be required

Although the application process is digital, SIRI can request that you present or send physical originals in specific situations, for example:

• Verification of higher education diplomas and transcripts for Positive List – Highly Educated positions
• Verification of professional licences or authorisations for regulated professions (for example, healthcare, teaching, engineering)
• Clarification of identity if there are discrepancies between your passport, civil registration, and other documents

If SIRI asks for physical documents, they will specify whether you must present them in person at a SIRI branch office in Denmark or send them by post. Always keep your originals available until your case is fully decided.

Signatures and digital signing

Employment contracts, job offers, and declarations used in Positive List applications must be properly signed. SIRI accepts:

• Hand-signed documents scanned in good quality
• Electronically signed documents using recognised digital signature solutions (for example, qualified electronic signatures used in the EU)

Typed names without a signature, or signatures pasted as images without any verification, can be rejected. If the employer uses a digital signature system, the document should clearly show the signature details, date, and identity of the signer.

Retention of documents and future extensions

All documents you upload for your Positive List work permit should be stored securely for the entire period of your stay in Denmark and for any future extensions. For extensions, SIRI often asks for the same type of documentation again, including:

• Updated employment contract or addendum
• Recent payslips and tax information
• Updated criminal record certificates from relevant countries if you have lived abroad since your last permit

Keep both the original physical documents and the digital files you submitted. Using a consistent folder structure and clear file names will make it easier to update or resubmit documentation quickly if SIRI requests additional information or when you apply for an extension or permanent residence.

Common Documentation Mistakes and How to Avoid Them

Even highly qualified applicants for the Danish Positive List often face delays or refusals because of avoidable documentation errors. Below are the most common mistakes we see in practice and how you can prevent them when preparing your work permit application.

1. Missing or Incomplete Employment Documentation

One of the main reasons for case processing delays is an incomplete job offer or employment contract. For Positive List applications, the contract must clearly state:

• Job title and detailed description of tasks matching a Positive List position
• Weekly working hours (normally at least 30 hours per week for full-time)
• Gross monthly or annual salary, including any fixed allowances
• Employment start date and, if applicable, end date
• Place of work in Denmark and employer’s CVR number

Applications are often delayed when the contract is missing signatures, does not specify working hours, or uses a job title that does not clearly correspond to the Positive List occupation. Always ensure the job description and title are consistent with the Positive List category you are applying under.

2. Salary Below Danish Standards or Poorly Documented

The Danish Agency for International Recruitment and Integration (SIRI) checks whether your salary and employment conditions are at least on par with Danish standards for the specific profession and sector. Frequent mistakes include:

• Stating only a net salary instead of gross salary before tax
• Not specifying whether benefits (e.g. pension, housing allowance, bonuses) are included in the salary
• Offering a salary that is clearly below typical Danish collective agreement levels for the same position

Ask your employer to document how the salary compares to Danish standards, for example by referring to a relevant collective agreement or internal salary policy. If the salary includes pension contributions, specify the employer’s and employee’s contribution separately.

3. Unclear or Incorrect Proof of Education

For the Positive List, your education must normally match the required level for the specific occupation (for example, a bachelor’s or master’s degree for highly educated positions, or vocational training for skilled worker positions). Common issues include:

• Submitting only a diploma without transcripts or detailed course descriptions when the field of study is not obvious from the title
• Using unofficial translations instead of certified translations into English or Danish
• Failing to document that a foreign degree is equivalent to a Danish level of education when requested

Make sure you provide full documentation: final diploma, transcripts, and certified translations if the originals are not in English, Danish, Norwegian, or Swedish. If your education is from outside the EU/EEA and the level is not straightforward, consider obtaining a recognition statement from the Danish Agency for Higher Education and Science, if relevant for your case.

4. Missing Professional Authorization for Regulated Professions

Some Positive List occupations in Denmark are regulated (for example, doctors, nurses, certain engineers, and other licensed professions). A frequent mistake is submitting a complete application but without the required Danish authorization or proof that you are in the process of obtaining it.

If your profession is regulated, you must normally:

• Apply for Danish authorization with the relevant authority before or in parallel with your work permit application
• Submit documentation of your foreign authorization and professional registration
• Provide any decision or conditional approval from the Danish authority, if available

Check carefully whether your profession is regulated in Denmark and include all relevant authorization documents. Otherwise, your work permit application may be refused even if your employer and salary meet all other conditions.

5. Incorrect or Outdated Criminal Record Certificates

SIRI often requires criminal record certificates from all countries where you have lived for a certain period, typically from your country of citizenship and any country where you have resided for more than a set number of months or years. Common errors include:

• Submitting certificates that are older than the maximum age accepted by the authorities
• Providing only a local or regional certificate instead of a national one
• Not translating the certificate when it is not in English, Danish, Norwegian, or Swedish

Always check the current validity requirements and ensure that each certificate is recent enough, covers the whole country, and is translated by a certified translator when necessary.

6. Poor Quality Scans and Unclear Digital Copies

Since Danish work permit applications are typically submitted digitally, the quality of your scanned documents is crucial. Frequent issues include:

• Blurry or cropped scans where text or signatures are not fully visible
• Combining multiple unrelated documents into one file without clear separation
• Uploading photos of documents taken at an angle or with shadows

Use a scanner or high-quality scanning app, save documents in a clear format (usually PDF), and check that all pages are legible. Make sure each file is named logically (for example, “Passport.pdf”, “Employment_Contract.pdf”, “Diploma_University.pdf”) to help the caseworker navigate your application.

7. Inconsistent Information Across Documents

Inconsistencies between your passport, CV, application form, and employer documentation can raise doubts and cause delays. Typical inconsistencies are:

• Different spellings of your name or different order of names
• Different job titles or start dates between the contract and the application form
• Gaps or conflicting dates in your employment history

Before submitting, compare all documents side by side and correct any discrepancies. If there is a legitimate reason for a difference (for example, a name change), include a clear explanation and supporting documentation, such as a marriage certificate or official name change document.

8. Ignoring Requirements for Accompanying Family Members

When applying for accompanying family members (spouse, registered partner, cohabiting partner, children), many applicants focus only on their own documentation and forget that family members must also meet specific requirements. Common mistakes include:

• Not providing legalized and translated marriage or birth certificates
• Failing to document cohabitation for unmarried partners
• Missing consent documents or custody papers for children when required

Each family member’s application must be complete in itself. Ensure that all family-related documents are properly legalized or apostilled where required and translated into an accepted language.

9. Using Outdated Forms or Not Following the Latest Guidelines

Danish immigration rules and Positive List categories are updated regularly. Applicants sometimes download old forms or follow outdated checklists they find online. This can lead to missing documents or using a wrong application type.

Always:

• Use the latest version of the SIRI application form for the Positive List scheme that applies to you (highly educated or skilled workers)
• Check the current Positive List to ensure your job still qualifies
• Follow the most recent document checklist published by the authorities

Before you submit, verify that your information and documentation match the current rules and thresholds for the Positive List scheme.

10. Not Providing Explanations for Special or Unusual Situations

If there is anything unusual about your case—such as long employment gaps, a career change unrelated to your education, or a salary structure that differs from standard Danish practice—failing to explain it can create unnecessary doubts.

Attach a short, clear explanation letter when:

• Your education is in a different field than your job, but your experience justifies the position
• You have had long periods without formal employment
• Your salary package includes significant variable components or non-standard benefits

A well-structured explanation, supported by documents where possible, helps the caseworker understand your situation and reduces the risk of additional information requests.

11. Submitting at the Last Minute Without Time for Corrections

Many applicants submit their documentation very close to their planned start date in Denmark. If SIRI requests additional documents or clarifications, there may not be enough time to respond before the intended start of employment.

To avoid this:

• Prepare your documentation early and allow time to obtain translations, legalizations, and certificates from multiple countries
• Submit your application well before your planned start date
• Monitor your email and online case status so you can respond quickly to any requests from SIRI

How to Systematically Avoid Documentation Errors

To minimise the risk of mistakes in your Positive List work permit application, follow a structured approach:

1. Create a checklist based on the latest SIRI guidelines for your specific Positive List category
2. Gather all documents in original form, then arrange certified translations and legalizations where required
3. Review each document for completeness, legibility, and consistency of names, dates, and job details
4. Ask your Danish employer to double-check the employment contract, salary details, and company documentation
5. Keep digital and physical copies of everything you submit for future extensions or audits

By carefully preparing and reviewing your documentation, you significantly increase the chances of a smooth and timely approval of your Danish Positive List work permit.

How to Update or Supplement Documentation After Submitting Your Application

It is common that after submitting a Positive List work permit application to SIRI you realise that a document is missing, incomplete, or needs to be updated. In most cases you can supplement your file without starting a new application, but it is important to follow the official procedures and respect the deadlines stated by the Danish authorities.

When you should update or supplement your documentation

You should consider sending additional documentation if:

• you receive a request for further information or documents from SIRI
• you discover that a document was uploaded in the wrong format or is unreadable
• your employment conditions change (for example, salary, working hours or job title)
• you obtain a new diploma, professional authorisation or language certificate relevant to the Positive List
• you change employer or workplace before a decision is made
• there are changes in your family situation that affect accompanying family members (marriage, divorce, birth of a child)

How to submit additional documents to SIRI

If you applied online via the official portal, you normally have two options for supplementing documentation:

• Replying to SIRI’s request for information: If SIRI sends you a message through the portal or by email with a deadline, use the link or instructions in that message to upload the requested files. Always answer within the stated time limit, typically 14–28 days, unless a different deadline is specified.
• Submitting unsolicited supplementary documentation: If you want to correct or add documents on your own initiative, use the same case number and upload function in the portal, or follow SIRI’s guidance on how to send attachments by secure email. Clearly mark that the documents are supplementary and include your full name, date of birth and case number.

For paper applications, SIRI usually accepts supplementary documents by post or in person at a SIRI branch office. In that case, always include a cover letter with your case number and a short explanation of what you are submitting and why.

Deadlines and impact on processing time

If SIRI requests additional documentation, you must respect the deadline indicated in their letter or message. If you do not respond in time, your application can be decided based on the existing information, which often leads to a refusal.

Submitting extra documents may extend the processing time, especially if they change key elements of your case, such as salary level, job description or employer. However, sending complete and correct documentation as early as possible usually prevents longer delays later in the process.

Updating employment-related information

Changes to your job offer or employment conditions are particularly sensitive for Positive List applications. You should inform SIRI and submit updated documentation if:

• your salary changes, especially if it affects compliance with Danish standards or collective agreements
• your working hours change from full-time to part-time or vice versa
• your job title or tasks change so that they may no longer match the Positive List position originally applied for
• your workplace address changes to another location in Denmark

In some situations, a significant change in job content or employer may require a new application rather than a simple update. If you are unsure, it is advisable to contact SIRI or a professional adviser before making changes.

Correcting errors and replacing documents

If you notice that a document is incorrect or incomplete, you should replace it as soon as possible. Typical examples include:

• a contract without signatures from both parties
• a salary statement that does not show the full monthly or annual salary, pension contributions or working hours
• an educational diploma without an authorised translation into English or Danish
• a criminal record certificate that is older than the validity period required by SIRI

When you upload or send a corrected document, briefly explain what has been changed and which previous document it replaces. This helps SIRI avoid confusion and speeds up the assessment.

Format, certification and translations of supplementary documents

Supplementary documents should follow the same technical and formal requirements as the original application:

• Use common file formats such as PDF or JPEG, and make sure scans are clear and readable.
• Keep file sizes within the limits set by the online portal; if necessary, split large documents into several files.
• Provide authorised translations into Danish or English for documents issued in other languages, prepared by a certified translator.
• Where required, submit notarised or apostilled copies, especially for foreign diplomas, civil status documents and criminal record certificates.

Supplementing documentation for accompanying family members

If your spouse, partner or children are included in your application or apply later for family reunification, you may need to update or add:

• marriage or partnership certificates, including legalisation and translation if issued abroad
• birth certificates for children and proof of parental custody, where relevant
• proof of cohabitation or long-term relationship for unmarried partners
• updated passports, photos or criminal record certificates for adult family members

Any change in your family situation during the processing period, such as marriage, divorce or the birth of a child, should be reported to SIRI with the relevant documentation.

How to track that your updates have been received

After uploading or sending supplementary documents, keep evidence that they were submitted:

• save confirmation messages or receipts from the online portal
• keep copies of emails and postal receipts if you send documents by mail
• note the date and time of submission and the exact files you provided

If you do not see any update or acknowledgement in the portal after a reasonable time, you can contact SIRI, quoting your case number, to confirm that your documents have been added to your file.

Best practices to avoid repeated supplementation

To minimise the need for multiple updates and reduce the risk of refusal:

• use SIRI’s official checklists for the relevant Positive List scheme before you submit your application
• ensure that your employment contract clearly states job title, tasks, salary, working hours, workplace and duration of employment
• check that your salary and terms meet Danish standards and any relevant collective agreement
• prepare all educational, professional and criminal record documents in advance, including translations and legalisations
• organise your documents in a logical structure so you can quickly identify what needs updating

Handling updates and supplementary documentation in a structured way helps protect your legal position in Denmark and increases the likelihood that your Positive List work permit application will be approved without unnecessary delays.

Retaining Copies and Organizing Your Documentation for Future Extensions

Properly keeping and organising your documents is essential if you plan to extend your Danish Positive List work permit, change employer, or apply for permanent residence later. A clear system will save time, reduce the risk of missing documents, and help you respond quickly if the Danish Agency for International Recruitment and Integration (SIRI) requests additional information.

Which documents should you always keep?

For future extensions, you should retain at least the following categories of documents, even after your initial permit has been granted:

• Copy of your current residence and work permit (including all approval letters from SIRI)
• All versions of your employment contract and any addendums (changes in salary, working hours, job title, or responsibilities)
• Monthly payslips for the entire period of employment in Denmark
• Annual tax statements from Skattestyrelsen (årsopgørelse) and preliminary tax assessments (forskudsopgørelse)
• Documentation of working hours (e.g. timesheets, rota plans, or system extracts if relevant)
• Proof that your salary has been paid to a Danish bank account (bank statements or employer payment overviews)
• Updated job descriptions and confirmation letters from your employer, especially if your role develops over time
• Educational documents used in your original application (diplomas, transcripts, authorised translations, recognition letters)
• Professional authorisations or licences, and proof of renewal where applicable
• Documentation for accompanying family members (residence permits, marriage certificates, birth certificates, school enrolment confirmations)
• Health insurance documentation, including any private health insurance if required
• Copies of all forms and attachments submitted to SIRI, including cover letters and checklists

How long should you keep your documentation?

As a rule of thumb, keep all documents related to your work and residence permit for the entire period you live and work in Denmark, and for at least five years after your last permit expires. This is particularly important because:

• Extensions of Positive List permits often require proof of continuous employment and salary payments for the previous permit period
• Applications for permanent residence typically require documentation of legal residence, work, income and integration over several years
• Tax authorities may request documentation for up to several years back in connection with audits or corrections

Digital vs. physical copies

Most applications to SIRI are submitted digitally, and digital documentation is widely accepted if it is clear, complete and legible. To avoid problems later:

• Scan or download all important documents as PDF files with a resolution high enough to clearly show signatures, stamps and letterheads
• Use consistent file names, for example: “Employment_contract_CompanyName_2026-01-01.pdf” or “Payslip_2026-03_CompanyName.pdf”
• Store documents in structured folders, such as “01_Permit”, “02_Employment”, “03_Salary”, “04_Tax”, “05_Education”, “06_Family”
• Keep physical originals of diplomas, marriage and birth certificates, police clearances, and any notarised or legalised documents in a safe place
• Back up your digital archive in at least two separate locations (for example, a secure cloud service and an external hard drive)

Organising documentation for future extensions

When preparing for an extension of your Positive List work permit, SIRI will typically look at whether you still meet the conditions of your current permit, including job, salary and working hours. To make this process smoother, consider the following structure:

1. Permit and identification
   Keep your current residence card, approval letters and copies of your passport (including all pages with stamps and visas) in one folder.
2. Employment relationship
   Maintain a chronological set of employment contracts and addendums. Each time your salary, hours or job title changes, save the new signed document and keep it together with the previous versions.
3. Salary and working hours
   Store payslips and bank statements month by month. If you work variable hours, keep timesheets or employer confirmations showing that your actual working hours match the conditions in your permit.
4. Tax documentation
   Download and save your annual tax statements and preliminary assessments every year from skat.dk. These documents help show that your income and tax payments are consistent with your employment.
5. Professional qualifications
   Keep all educational and professional documentation in one place, including any new courses, certifications or authorisations obtained after your first application.
6. Family members
   For each accompanying family member, create a separate subfolder with their permits, passports, school or daycare confirmations, and any relevant civil status documents.

Tracking changes that may affect your permit

Changes in your employment or personal situation can affect your eligibility under the Positive List scheme. To be prepared for future applications, document the following as they occur:

• Changes in employer, workplace address or job title
• Adjustments to salary, bonuses, pension contributions or working hours
• Periods of unpaid leave, parental leave or long-term sickness
• Switches between different residence schemes (for example, from Positive List to another work scheme)
• Changes in family composition, such as marriage, divorce, or the birth of a child

For each change, request a written confirmation from your employer or the relevant authority and store it together with your other documents. This makes it easier to explain your situation clearly in future applications.

Preparing for audits and document requests

SIRI or other Danish authorities may request additional documentation after you have submitted an application, or even after a permit has been granted. If your documentation is well organised, you can respond quickly and accurately. To be ready:

• Ensure that all documents are dated and, where relevant, signed by the employer or issuing authority
• Keep Danish and English versions of key documents whenever possible, or authorised translations if the originals are in another language
• Regularly review your archive to check that nothing is missing for recent months, especially payslips and bank statements
• Note down reference numbers for previous applications and keep them with your SIRI correspondence

How a Danish accounting and advisory firm can help

Because documentation for work permits is closely linked to salary payments, tax reporting and employment conditions, many applicants choose to work with a Danish accounting firm. Professional support can help you:

• Set up a clear system for storing salary, tax and employment documents that meets Danish requirements
• Monitor that your salary, pension and working hours continue to meet the conditions of the Positive List scheme
• Prepare summaries and overviews of your income and employment history for future extensions or permanent residence applications
• Coordinate with your employer so that contracts, payslips and tax reporting are consistent and correctly documented

With a well-organised documentation strategy from the beginning of your stay in Denmark, you significantly reduce the risk of delays or problems when extending your Positive List work permit or applying for the next step in your immigration journey.

Additional Resources

Navigating the Positive List Work Permit application process can be challenging, but various resources can provide assistance:

1. Danish Agency for International Recruitment and Integration (SIRI): The official agency offers comprehensive guidance and resources for applicants.

2. Local Expat Groups: Many cities have expatriate associations that provide support and share experiences regarding relocation, job opportunities, and cultural integration.

3. Legal Advisors: Consider consulting immigration lawyers or advisors who specialize in Danish immigration law to avoid potential pitfalls in the application process.

Workplace Guidance: Employers often have HR professionals or dedicated personnel to assist foreign nationals in obtaining work permits.

In navigating the complexities of the Positive List Work Permit process, being well-informed and thoroughly prepared is key to a successful application and a smooth relocation to Denmark.